Collaborateur Services Généraux (H/F) — Edmond de Rothschild

Full description

Attached to the Department of General Services, you will be in charge of managing all the Bank's archives.

Responsibilities

Archives

• Provides overall management of the Bank's archives, both internal and external.
• Makes and updates the inventory of archive boxes in the dedicated IT tool.
• Centralizes the inventories transmitted by the various departments.
• Ensures regular updating of the Bank's department's archival inventories.
• Monitors and tracks archives through the internal program.
• Responds to requests from other departments to search and locate boxes.
• Replaces the Head of Archives in the performance of his duties in case of absence.
• Participates, as required, in projects related to the activity of archives.
• Scan and scan as required

Handling

• Ensures the delivery of the requested archive boxes to the services concerned.
• Collect the archive boxes from the departments, then arrange classification, storage and organization in the dedicated spaces.
• Organizes, where necessary, the storage of archives on pallets.
• Coordinates the transportation of archival boxes to requesting services.
• Proceeds, on request and in accordance with the procedures in force, to the destruction of the expired archives.
• Ensures that an up-to-date, structured and optimized archive is maintained.

Administrative

• Place orders with suppliers as part of its business.
• Contributes to the development and monitoring of statistics related to the activity of archives.
• Participates in the drafting, updating and improvement of industry-specific directives and work processes.
• Knows, applies and monitors compliance with internal directives and procedures within its area of activity.

Competences

• 1 to 3 years' experience in a similar position
• Very good knowledge of archival legislation
• Aisance with the Microsoft Office suite's IT tools / good practice
• Rigorous, organized and methodical profile
• Good physical resistance
• Excellent mastery of French, both oral and written
• Driver's licence required
• Residence in Switzerland compulsory

Without news from us within a month, you may consider that your application has not been accepted.