Assistant évènementiel et administratif (H/F) — Patek Philippe

Full description

Mission

Within the Commercial and Marketing Division, the Assistant Event and Administrative will have the main mission of supporting the Event Manager in the organization and facilitation of events of higher level for the clients of the Shows (partners, VIP clients...). Its missions will cover the logistics management, coordination of external providers, budgetary aspects, and internal communication in accordance with the specifications and deadlines.

Responsibilities

• Collect the names of the customers from the sales team
• Contact the customers to invite them to the event.
• Ask for the presentation preparation.
• Send the 'Save the date' and then arrange and supervise the sending of the paper invitations.
• Keep the list up to date and ensure the inventory of the invitations.
• Update the respective participation in the CRM.
• Provide the information about the event to the security.
• Book the limousines for customer transfers; reserve parking spaces.
• Book the hotels and restaurants.

• Coordinate the work of the caterer (budget, menu, service, timetables).
• Coordinate the floral decorations (i.e. the Christmas tree) with the florist.
• Follow the deliveries of the suppliers (summer and Christmas table).
• Book the dining room or restaurant.
• Book the equipment for the caterer (tables and chairs, tablecloths, dishes...).
• Book the service of a photographer.
• Prepare the customer gifts.

Profile sought

• Bachelor in the field of corporate management, Public relations, diploma from a school specializing in communication (or equivalent).
• 2 to 5 years of experience in the field of events
• Strong professional sensitivity and the world of luxury
• Excellent technical and historical knowledge of brand and products.
• Essential linguistic skills: French/English, other language(s) an asset.

• Excellent relationship with all parties (clients, teams and stakeholders)
• Good editorial skills
• Ability to organize and coordinate
• Ability to work on multiple tasks at the same time
• Responsiveness and ability to solve problems quickly
• Perfect mastery of management and marketing tools (Biels CRM, platform d, enrollment, e-mailing)
• Perfect mastery of office automation software (Office Suite: Word, Excel and budget tracking tables and presentations)
• Excellent presentation.

Reference of the post

3661