Administrative & Financial assistant (30-50%) — EPFL
NewCHF 49'500 - 75'000
EPFL · Genève (GE)
- Location
- Genève
- Contract
- full-time
- Posted
- Yesterday
SalaryCHF 49'500 - 75'000
Role overview
Mission
EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.
EPFL employs more than 6,500 people supporting the three main missions of the institution: education, research and innovation.
- Mission
- EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide.
- Main duties and responsibilities
- Assistance with funds and grants management, including monitoring expenditures, financial reporting (salaries, invoices, credit card expenses), financial forecasts, purchases, and reports;
- Proven experience as an administrative assistant, ideally in an academic or research environment.
Main responsibilities
- Main duties and responsibilities
- Assistance with funds and grants management, including monitoring expenditures, financial reporting (salaries, invoices, credit card expenses), financial forecasts, purchases, and reports;
- Staff administration: support to the hiring process, preparation of employment contracts (academic and non-academic), accreditation, onboarding and offboarding, management of absences and agendas, and follow-up of the employee lifecycle (including interns, summer interns, and visiting researchers).
- Calendar and agenda management: management of the professor's calendar, scheduling and coordinating meetings and appointments, and general administrative support to the professor's activities.
Key requirements
- Proven experience as an administrative assistant, ideally in an academic or research environment.
Application process
- Visitor and mobility management: organization of arrivals for new employees and visiting researchers, assistance with visa applications, accommodation, and health insurance, and full travel management for guests.
- Coordination: liaising with EPFL central and academic services (Doctoral School, Sections, Dean's team, etc.), funding agencies, and external partners.
- Applications should be submitted exclusively through the EPFL website.
- Please include a CV, a cover letter, and any relevant references or diplomas.
- EPFL is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace.
Company and context
- Event organization: coordination of trips, meetings, conferences, seminars, and symposiums; organization of thesis defenses, group meetings, and team-building activities.
- Strong organizational skills and the ability to manage multiple priorities.
- Proactive, reliable, and service-oriented, with a "can-do" mindset.
- Fluency in French and English is required.
- Computer proficiency, with an excellent command of Outlook and a very good command of Word, Excel, and PowerPoint.
- Familiarity with project management tools is a plus.
- Ability to interact with all levels of faculty, staff, and students and to thrive in a multicultural environment. We offer
- Excellent working conditions. A multicultural and stimulating environment.
- Opportunities for further education and professional development. Informations Contract Start Date : as soon as possible
- Activity Rate Min : 30.00
Additional details
- Ability to interact with all levels of faculty, staff, and students and to thrive in a multicultural environment.
- Excellent working conditions. A multicultural and stimulating environment.
- Opportunities for further education and professional development. Contract Start Date : as soon as possible
- Activity Rate Max : 50.00
Notes and original content
- Your profile
- Excellent working conditions.
- A multicultural and stimulating environment.
- Opportunities for further education and professional development.
- Informations
- Contract Start Date : as soon as possible
- Contract Type: CDI
- Reference: 2264
