Office Management and Administrative Assistant (80-100%) — Universität Bern
- Location
- Bern
- Contract
- full-time
- Posted
- 2 days ago
Role overview
The UniBE is versatile.
With us you can expect a wide variety of topics and a lot of design freedom.
- The UniBE is versatile.
- With us you can expect a wide variety of topics and a lot of design freedom.
- In this role, you play a central role in the administrative support and operational processes of the DCR.
- They work closely with our professors and the management team and work in various cross-departmental tasks.
- Completed commercial or administrative training (KV EFZ or equivalent), Bachelor’s degree beneficial
- Several years of professional experience in administration, ideally in the academic, research-related or medical environment
Main responsibilities
- In this role, you play a central role in the administrative support and operational processes of the DCR.
- They work closely with our professors and the management team and work in various cross-departmental tasks.
- Administrative support of the DCR Directorate
- Daily business including calendar and session management, correspondence and communication
- Administrative support for the research groups of our professors
Key requirements
- Completed commercial or administrative training (KV EFZ or equivalent), Bachelor’s degree beneficial
- Several years of professional experience in administration, ideally in the academic, research-related or medical environment
- Negotiable German and English in word and writing
- Strong organisational and coordination skills as well as a structured, independent and solution-oriented working method
- Very good communication and team skills as well as a strong understanding of services
- Very good MS Office skills (Word, Excel, PowerPoint, OneDrive, etc.)
- High degree of reliability, discretion and detail Interest in clinical research
- Readiness for full presence on site (no home office) Requirements
- A varied and responsible activity at the interface of research, teaching and administration Insights into innovative clinical research
- A dynamic working environment at one of the leading medical faculties in Switzerland
- Participation in important, forward-looking projects
- International working environment with short decision-making paths
Application process
- Preparation, organisation and maintenance of project-related documentation (e.g. applications, contracts, reports)
- Track project schedules and milestones as well as follow-up with internal and external stakeholders
- Support for internal and external communication and reporting on departmental initiatives
- Initial research on potential cooperation partners and project opportunities
Contacts
- person for the BNF programme in the DCR, including updating the BNF projects and coordinating discussions with potential candidates
Company and context
- of business trips and support in planning and conducting strategic meetings, workshops and events
- Support for website and social media communication in collaboration with project teams
- Support for the creation of communication materials such as flyers, LinkedIn posts, digital signage (TV on the DCR) and videos
- Operational administrative support and office management
- Processing of requests via the ticketing system and maintenance of project documents
- Support in the onboarding of new employees and customers, including documentation, system access and introductory materials
- Coordination with internal teams to coordinate operational processes and results
- Support for event logistics and presence on site
- Organisation of internal employee events and regular meetings
- Office organisation and day-to-day operations (e.g. orders, mail processing, filing systems, service providers)
Additional details
- Organization of business trips and support in planning and conducting strategic meetings, workshops and events
- Contact person for the BNF programme in the DCR, including updating the BNF projects and coordinating discussions with potential candidates
- High degree of reliability, discretion and detail Interest in clinical research
- Readiness for full presence on site (no home office)
- A varied and responsible activity at the interface of research, teaching and administration Insights into innovative clinical research
- Attractive employment conditions according to the guidelines of the University of Bern
Notes and original content
- Your profile
- High degree of reliability, discretion and detail
- Interest in clinical research
- Requirements
- A varied and responsible activity at the interface of research, teaching and administration
- Insights into innovative clinical research
Questions about this listing
What salary does Universität Bern offer for this role?
Universität Bern lists CHF 85'000 - 119'000 gross per year for this position in Bern. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does Universität Bern offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with Universität Bern during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Bern?
EU/EFTA residents living in the border zone of the country adjoining Canton Bern can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Bern's cantonal migration office or with HR during the application.
How do I apply for this position at Universität Bern?
Use the "Apply now" button on this page — it links directly to Universität Bern's original listing at jobs.unibe.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
