Collaborateur Finances & Administration 60% (h/f/d) — Caritas Schweiz

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Finance & Administration Collaborator 60% (h/f/d)

Our French-speaking Swiss Migration & Integration Department – an office of Caritas Switzerland in Freiburg employing about 100 employees – is responsible for the support and integration of statutory refugees in the canton of Freiburg. On a cantonal mandate, we welcome newcomers to our home in Matran, help them find their own housing, provide personal and material assistance according to the standards of social assistance and support them in their efforts towards professional and social integration. In addition, we run an active community interpretation service in several French cantons, as well as a listening and counselling service against racism for the inhabitants of the canton of Fribourg. The Finance & Administration Service consists of about 20 people working in several areas of expertise. Our Service is responsible for:

• the Department of Finance and Accounting, as well as apprentices employed in business. Budget, control and monitoring management is also part of the department's work.
• related to social assistance recipients in the fields of finance and accounting, administrative work related to finance, specific tasks, but also in the areas of litigation, statistics and financial control.
• related to reception.
• Ensure the opening, creation and updating of files (recipients, partners, objects, etc.).
• Establish basic budgets when changing status or changing standards, as well as supplementary aid calculations and retroactive recalculations.
• Control, digitize, record and ensure payment of invoices.
• Manage EL accounts (payments, release of funds, accounting, transfers, corrective entries and administrative follow-up).
• Update administrative data and billing accounts to ensure accuracy.
• Ensure reliability and consistency of data by conducting regular checks and using dedicated verification tools (Symic, FriPers).
• Produce and control lists of fee types, reports, dashboards and statistics required for service pilotage and management.
• Process and follow up on requests received through the various mailboxes of the service.
• Manage the tax returns of beneficiaries accompanied by the department.
• Manage applications for scholarships and link to the Training Grants Service.
• Establish birth control lists and perform periodic transmissions to SASoc.
• Participate, as required by the service, in the replacement of reception by providing reception to beneficiaries, mail management, sorting, digitization, filing and back-office activities.
• Actively participate in the integration and training of new employees.
• Apprenticeship in the learning of operational activities.
• Draft, update and optimize working procedures to contribute to continuous process improvement.
• Work closely with the various internal services and contribute to the quality, efficiency and continuous improvement of service delivery.
• Holder of a trade employee's CFC or equivalent administrative training.
• You benefit from a proven experience in financial management or accounting.
• You have perfect command of the usual office tools, especially Excel at an advanced level.
• You have an excellent sense of organization, autonomy, rigour and a strong sense of responsibility.
• You appreciate teamwork, maintain quality relationships with your interlocutors and collaborate effectively in an environment where activities are interdependent.
• Knowledge of the Swiss tax system or experience in tax matters is an asset.
• You have excellent command of French, both oral and written, and have strong editorial skills. Knowledge in German and/or English is an asset.