Administrative Assistant 60%-80% — EPFL
CHF 60'500 - 91'500
EPFL · Sion (VS)
- Location
- Sion
- Contract
- full-time
- Posted
- 17 days ago
SalaryCHF 60'500 - 91'500
Role overview
Mission The École polytechnique fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his/her laboratory.
The candidate ensures the smooth running of the administrative processes and acts as a central interface with EPFL's services (HR, finance, procurement).
- Mission The École polytechnique fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his/her laboratory.
- The candidate ensures the smooth running of the administrative processes and acts as a central interface with EPFL's services (HR, finance, procurement).
- Main tasks and responsibilities
- HR process management: hiring, contract management, visa decisions, integration of new employees and liaison with HR.
Main responsibilities
- Main tasks and responsibilities
- HR process management: hiring, contract management, visa decisions, integration of new employees and liaison with HR.
- Financial administration of the laboratory: budgetary monitoring, invoice verification, cost centre management and financial reporting.
- Processing of fees, credit card statements and travel expenses in accordance with EPFL's guidelines.
Application process
- Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal.
- Only complete files will be taken into consideration.
- Information Start date: 01/08/2026 or to be agreed Min occupancy rate: 60.00 Max occupancy rate: 80.00 Contract type: CDD Duration: Until 31 August 2028 Reference: 2282
Company and context
- and processing of orders (material, equipment, services), including logistics.
- Management and archiving of documents (electronic and physical).
- of meetings, seminars, visits and travel (logistics, accommodation, visas).
- Correspondence and management of the agenda in French, English and German; verbatim reporting. Profile
- Completed business training (CFC of commercial employee or equivalent); the federal certificate of management assistant is an asset.
- Several years of professional experience as administrative assistant-ve, ideally in the academic or research community; experience at EPFL is desirable.
- Excellent sense of organization, spirit of initiative, attention to detail and discretion.
- Very good knowledge in French, German and English (written and oral).
- Perfect mastery of MS Office (including Word, Excel), of the systems of the EPFL and of the ERP and tools.
- Ability to interact with multicultural teams at all levels.
Additional details
- Organization and processing of orders (material, equipment, services), including logistics.
- Organization of meetings, seminars, visits and travel (logistics, accommodation, visas).
- Correspondence and management of the agenda in French, English and German; verbatim reporting.
- Flexible working hours, opportunities for continuing training and programmes that promote work-life balance. A great autonomy and responsibility within a dynamic team.
Notes and original content
- Flexible working hours, opportunities for continuing training and programmes that promote work-life balance.
- A great autonomy and responsibility within a dynamic team.
