H/F Assistant — Rolex

Role overview

Introduction For our Coordination & Administration department, we are looking for an Assistant (H/F) whose main mission is to provide high-quality administrative support to contract management activities and procurement interfaces, ensuring documentary compliance, proper application of processes and reliability of associated models and tools.

The position is part of a high value-added service that aims to support business teams through reliable, structured, digitalized and quality-oriented services.

Responsibilities

• Provide support for administrative management of contracts
• Participate in the management, updating and reliability of documentary models
• Provide administrative support to the activity manager
• Support internal users in a procurement-oriented environment
• Ensuring the quality, consistency and conformity of the documents processed
• Contribute to compliance and improvement of administrative processes, procedures and standards
• Monitor applications in dedicated tools and contribute to smooth administrative processing
• Collaborate with several internal interlocutors in a logic of outreach service and internal customer orientation
• Contribute to the operational functioning of the service by providing cross-cutting support for coordination, communication, document management and monitoring of activities, with a proactive, reliable and collaborative approach.

Profile

• Training: SWC trade employee, professional maturity
• Confirmed administrative experience, ideally in a structured, demanding or supportive environment
• Very good ease in document processing, administrative management and case tracking
• High interest in standard processes, procedures and environments
• Excellent mastery of Microsoft 365 tools: Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint
• Strong ability to work with collaborative and digital tools
• Knowledge of IVALUA, DocuSign and Visio is a strong asset
• Interest in generic AI tools, including Copilot, with the ability to formulate prompts in a relevant and effective way
• Very good organisational and prioritisation capacity
• Support in the simultaneous management of several requests and interlocutors
• Appetence for cross-cutting coordination, planning and support tasks
• Service and confidentiality, rigour and reliability
• Team spirit, adaptability, autonomy within the defined framework, relationship ease
• Master's in English (B2).

Conclusion We offer you a stimulating environment, excellent working conditions, flexible working time solutions and top social benefits.

Thank you for sending a complete application package (CV, cover letter, certificates and diplomas).