Aushilfe Assistenz Arena KMU (w/m/d) — die Mobiliar

Full description

This is what awaits you

Due to a prolonged absence (motherhood protection) in the project portfolio Management Office (PMO), there is a need for temporary support from November 2026 to June 2027. The core of your task is to support a 3-person management team in the project portfolio. You take on organizational and administrative activities around meetings, workshops and events and relieve the management team in all organizational matters. In a line organization, you are part of a team of four PMOs who work closely together and support each other.

This is what you do with us

You support meetings and workshops and ensure the preparation (determination, room organization, food orders, creation and sending of invitations, agenda creation and quality assurance of topics / documents). In the implementation of the meetings (logging of decisions, coordination with guests, support of events on site) you are significantly involved. Furthermore, the post-processing (organization of follow-up appointments, coordination and tracking of open points, documentation and forwarding of decisions to relevant committees / meetings as well as maintenance of status changes in Jira) also belongs to your area of responsibility.

In cooperation with the management team, you write communications by e-mail or contributions on the intranet for employees and stakeholders in the project portfolio.

This is what you bring with you

• Experience in a support role in project management and/or as an assistant
• Very good organizational skills
• Good knowledge of Microsoft 365, experience with Jira and Confluence
• Independent and reliable working method
• Flexibility with changing requirements and priorities
• Habit in dealing with time pressure
• Clear and addressable communication

Working with us

An exciting area and a motivated team awaits you. Your workload is 50% – 60% for the period from November 2026 to the end of June 2027. Flexible working time models and home office are a matter of course for us.

This is what we offer

Social benefits

Our family allowances are based on the highest cantonal contributions of the cantons of Bern, Vaud and Zurich.

Training and development

We offer a wide range of internal courses. We participate in job-relevant training.

Advantages

We offer various discounts for events and cultural events as well as a staff restaurant with reduced prices.

Present

Further conditions of employment

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Requirements

• Erfahrung in einer Supportrolle im Projektmanagement und/oder als Assistenz

• Sehr gute organisatorische Fähigkeiten

• Gute Kenntnisse in Microsoft 365, Erfahrung mit Jira und Confluence von Vorteil

• Selbstständige und zuverlässige Arbeitsweise

• Flexibilität bei wechselnden Anforderungen und Prioritäten

• Gewohnheit im Umgang mit Zeitdruck

• Klare und adressatengerechte Kommunikation

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