Employee*in Institute Administration — Universität Bern
- Location
- Bern
- Contract
- full-time
- Posted
- 9 days ago
Role overview
The UniBE is mobile.
With us you expect flexible working models and many possibilities for self-determined work.
- The UniBE is mobile.
- With us you expect flexible working models and many possibilities for self-determined work.
- Institute and secretarial administration (main task)
- Independent management of the Secretariat as well as deputy management of the ARTORG
Main responsibilities
- Institute and secretarial administration (main task)
- Independent management of the Secretariat as well as deputy management of the ARTORG
- Comprehensive administrative and organisational support for research group leaders and their teams Coordination of administrative processes
- Correspondence and maintenance of filings, data and documentation
Company and context
- Assistance in the organization and support of workshops, conferences and institute events (including travel and hotel bookings for guests) Office supplies procurement Personal administration
- Complete handling of personnel processes for cantonal and third-party employees as well as scholarship holders (recruitment, entries, mutations, resignations)
- Preparation of all necessary documents for the employment of foreign employees (EU and third countries)
- Creation of job advertisements, job descriptions, employment certificates, etc.
- Responsibility for absenteeism and time control (JAZ officer*r) Financial administration
- Controlling operational credit and third-party accounts
- Creditor/creditor workflow (including use of financial reporting and e-forms)
- Preparation and recording of expense reports and flat-rate allowances
- Responsibility for the Internal Control System (ICS)
- The position is initially temporary, with the possibility of a subsequent permanent employment. Requirements
Additional details
- Comprehensive administrative and organisational support for research group leaders and their teams Coordination of administrative processes
- Assistance in the organization and support of workshops, conferences and institute events (including travel and hotel bookings for guests) Office supplies procurement Personal administration
- Responsibility for absenteeism and time control (JAZ officer*r) Financial administration
- The position is initially temporary, with the possibility of a subsequent permanent employment.
- Completed commercial education and/or several years of experience in administration (experience at universities or in research beneficial) Safe German and good English skills; Knowledge of French is beneficial
- Openness to new tasks and processes in a dynamic research environment Interdisciplinary cooperation
Notes and original content
- Comprehensive administrative and organisational support for research group leaders and their teams
- Coordination of administrative processes
- Assistance in the organization and support of workshops, conferences and institute events (including travel and hotel bookings for guests)
- Office supplies procurement
- Personal administration
- Responsibility for absenteeism and time control (JAZ officer*r)
- Financial administration
- Requirements
- Completed commercial education and/or several years of experience in administration (experience at universities or in research beneficial)
- Safe German and good English skills;
Questions about this listing
What salary does Universität Bern offer for this role?
Universität Bern lists CHF 85'000 - 119'000 gross per year for this position in Bern. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does Universität Bern offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with Universität Bern during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Bern?
EU/EFTA residents living in the border zone of the country adjoining Canton Bern can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Bern's cantonal migration office or with HR during the application.
How do I apply for this position at Universität Bern?
Use the "Apply now" button on this page — it links directly to Universität Bern's original listing at jobs.unibe.ch, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
