Project Administrator 40% (f/m/d) — Hitachi Energy
NewCHF 29'000 - 44'200
Hitachi Energy · Baden, Switzerland (AG)
- Location
- Baden
- Contract
- other
- Posted
- Yesterday
SalaryCHF 29'000 - 44'200
Role overview
The opportunity
- The opportunity
Application process
- Proficiency in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Teams; experience with ERP or document management systems is an advantage
- Excellent communication and coordination skills, with a professional and service-oriented approach toward internal and external stakeholders
- High attention to detail, accuracy, confidentiality, and a strong sense of ownership
Company and context
- The Project Administrator provides professional administrative and organizational support to the Project Management Department.
- In this role, you will support the Head of Project Management and project managers in ensuring efficient project execution, accurate reporting, well-organized meetings, compliant travel arrangements, and smooth communication with internal and external stakeholders.
- The position requires a structured, proactive, and independent working style, together with a strong service mindset and attention to detail. How you'll make an impact
- Coordinate and maintain the required administrative infrastructure for the Project Management Department, including office-related support, tools, access, and team coordination needs
- Coordinate travel arrangements and monthly project review meetings in close collaboration with project managers, department heads, and controlling functions while ensuring compliance with internal policies and approval processes
- Arrange Factory Acceptance Test meetings in cooperation with project managers, including agenda preparation, customer invitations, meeting logistics, and follow-up support
- Monitor weekly time accounting and follow up with relevant team members in case of missing or incomplete entries
- Support local order handling and material ordering processes in cooperation with internal stakeholders
- Provide communication and coordination support between project team members, customers, suppliers, and other stakeholders
- Support the Head of Project Management with PowerPoint presentations, Excel-based statistics, reports, team events, and other administrative tasks as required
Additional details
- The position requires a structured, proactive, and independent working style, together with a strong service mindset and attention to detail. How you'll make an impact
- Maintain project documentation for ongoing and closed projects, ensuring completeness, accuracy, and alignment with internal processes
- German or additional languages are an advantage
Notes and original content
- The position requires a structured, proactive, and independent working style, together with a strong service mindset and attention to detail.
- How you'll make an impact
- Your background
- More about us
