Executive Assistant CPCO — Barry Callebaut
- Location
- Zurich
- Contract
- full-time
- Posted
- 19 days ago
Role overview
The Executive Assistant to the Chief People & Culture Officer (CPCO) and VP Global Total Reward provides high level administrative and organizational support to enable effective leadership and smooth daily operations. Serving as a trusted partner, this role ensures efficient coordination, clear communication, and strong stakeholder engagement.
Beyond supporting the CPCO, the Executive Assistant leads the Zurich Assistant Network, driving best practices, mentoring peers, and acting as a central coordination point for internal stakeholders.
- Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
- Coordinate complex meeting scheduling, prepare briefing materials, and ensure timely follow ups
- Handle all travel arrangements, including flights, accommodation, transportation, and visa requirements
- Manage invoices, vendor setup, and expense reporting for the CPCO
- Prepare materials, presentations, and documentation for internal and external engagements
- Serve as a professional and trusted point of contact for internal and external stakeholders
- Build strong working relationships across all levels of the organization
- Ensure clear, timely, and effective communication between the CPCO, leadership teams, and key partners
- Key Responsibilities Include Executive Support
- Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
Main responsibilities
- Key Responsibilities Include Executive Support
- Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
- Coordinate complex meeting scheduling, prepare briefing materials, and ensure timely follow ups
- Handle all travel arrangements, including flights, accommodation, transportation, and visa requirements
- Manage invoices, vendor setup, and expense reporting for the CPCO
- Prepare materials, presentations, and documentation for internal and external engagements Stakeholder & Communication Management
- Serve as a professional and trusted point of contact for internal and external stakeholders
Company and context
- The Executive Assistant to the Chief People & Culture Officer (CPCO) and VP Global Total Reward provides high level administrative and organizational support to enable effective leadership and smooth daily operations.
- Serving as a trusted partner, this role ensures efficient coordination, clear communication, and strong stakeholder engagement.
- Beyond supporting the CPCO, the Executive Assistant leads the Zurich Assistant Network, driving best practices, mentoring peers, and acting as a central coordination point for internal stakeholders.
- Build strong working relationships across all levels of the organization
- Ensure clear, timely, and effective communication between the CPCO, leadership teams, and key partners
- Maintain the highest level of confidentiality when handling sensitive HR and organizational matters Operational & Team Support of the annual Chairman’s Awards
- Support the organization of team events, leadership meetings and offsites
- Coordinate onboarding for newcomers, including agendas and integration support
- Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT Leadership within the Assistant Community
- Lead the Zurich Assistant Network, fostering collaboration and continuous improvement
Additional details
- Key Responsibilities Include
- Prepare materials, presentations, and documentation for internal and external engagements Stakeholder & Communication Management
- Maintain the highest level of confidentiality when handling sensitive HR and organizational matters Operational & Team Support
- Organization of the annual Chairman’s Awards
- Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT Leadership within the Assistant Community
- Act as a central coordination point for assistants supporting leaders
Notes and original content
- About the Role
- Executive Support
- Prepare materials, presentations, and documentation for internal and external engagements
- Stakeholder & Communication Management
- Maintain the highest level of confidentiality when handling sensitive HR and organizational matters
- Operational & Team Support
- Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT
- Leadership within the Assistant Community
Questions about this listing
What salary does Barry Callebaut offer for this role?
Barry Callebaut lists CHF 73'500 - 111'500 gross per year for this position in Zurich. This is the salary published in the original listing (or, when the employer omits a figure, a realistic estimate for the role and sector) — the calculator on this site converts it to your actual net take-home once cross-border tax and social contributions are applied.
Is this a full-time role, and what type of contract does Barry Callebaut offer?
This listing is a full-time position. The contract type shown here comes directly from the employer's original posting; always confirm exact hours, notice period and probation length with Barry Callebaut during the application process, since these details can vary by role even within the same contract category.
Do I need a cross-border work permit for a role in Zürich?
EU/EFTA residents living in the border zone of the country adjoining Canton Zürich can apply for a G permit; the Swiss employer files it with that canton's migration office after the contract is signed. Border-zone rules and processing times vary by neighbouring country and canton, so confirm the specifics with Zürich's cantonal migration office or with HR during the application.
How do I apply for this position at Barry Callebaut?
Use the "Apply now" button on this page — it links directly to Barry Callebaut's original listing at jobs.barry-callebaut.com, so your application goes straight to the employer's own applicant-tracking system. Frontaliere Ticino does not collect or forward applications itself.
