Administrative Assistant 60%-80% — EPFL
CHF 48'400 - 73'200
EPFL · Sion (VS)
- Location
- Sion
- Contract
- full-time
- Posted
- 26 days ago
SalaryCHF 48'400 - 73'200
Role overview
Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his or her laboratory.
The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing). Main Duties and
- Mission The École Polytechnique Fédérale de Lausanne (EPFL) is looking for a dynamic and reliable administrative assistant to assist a professor and his or her laboratory.
- The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing). Main Duties and
- HR process management: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
- Financial administration of the laboratory: budget monitoring, invoice verification, cost center management and financial reporting.
Main responsibilities
- HR process management: hiring, contract management, visa decisions, onboarding of new employees and liaison with HR.
- Financial administration of the laboratory: budget monitoring, invoice verification, cost center management and financial reporting.
- Processing of expense reports, credit card statements and travel expenses in accordance with EPFL guidelines. A great deal of autonomy and responsibilities within a dynamic team.
Application process
- Only complete applications will be considered. Information Start date: 01/08/2026 or to be agreed
- Min occupancy rate: 60.00
- Max occupancy rate: 80.00 Type of contract: Fixed-term contract Duration: Until 31 August 2028 Reference: 2282
Contacts
- Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal.
Company and context
- and processing of orders (materials, equipment, services), including logistics.
- Management and archiving of documents (electronic and physical).
- of meetings, seminars, visits and trips (logistics, accommodation, visas).
- Correspondence and agenda management in French, English and German;
- Drafting of minutes. Profile
- Completed commercial training (CFC as a commercial employee or equivalent);
- The federal certificate of executive assistant is an asset.
- Several years of professional experience as an administrative assistant, ideally in academia or research;
- Experience at EPFL is desirable.
- Excellent organizational skills, initiative, attention to detail and discretion.
Additional details
- The candidate ensures the smooth running of administrative processes and acts as a central interface with EPFL's departments (HR, finance, purchasing).
- Processing of expense reports, credit card statements and travel expenses in accordance with EPFL guidelines.
- Organization and processing of orders (materials, equipment, services), including logistics.
- Organization of meetings, seminars, visits and trips (logistics, accommodation, visas).
- Drafting of minutes.
- Ability to interact within multicultural teams at all levels. A great deal of autonomy and responsibilities within a dynamic team.
- Contact Applications (CV, cover letter, diplomas) must be submitted exclusively via the EPFL career portal.
- Only complete applications will be considered. Start date: 01/08/2026 or to be agreed
- Max occupancy rate: 80.00 Type of contract: Fixed-term contract Duration: Until 31 August 2028
Notes and original content
- Main Duties and
- Responsibilities
- Ability to interact within multicultural teams at all levels.
- What we offer
- A great deal of autonomy and responsibilities within a dynamic team.
- Only complete applications will be considered.
- Information
- Start date: 01/08/2026 or to be agreed
- Max occupancy rate: 80.00
- Type of contract: Fixed-term contract
