Administrative Assistant / Professor's Secretary (60%-80%) — EPFL

NuovoCHF 49'500 - 75'000

EPFL · Sion (VS)

Categoria: Accademia Contratto: full-time Salario: CHF 49'500 - 75'000

Vai alla candidatura

Località: Sion
Contratto: full-time
Pubblicato: 5 giorni fa

SalarioCHF 49'500 - 75'000

Panoramica

Mission The École polytechnique fédérale de Lausanne (EPFL) is seeking a dynamic and reliable Administrative Assistant to support a professor and his laboratory.

The candidate will ensure the smooth running of administrative processes and act as the central point of contact with EPFL services (HR, Finance, Procurement).

Mission The École polytechnique fédérale de Lausanne (EPFL) is seeking a dynamic and reliable Administrative Assistant to support a professor and his laboratory.
The candidate will ensure the smooth running of administrative processes and act as the central point of contact with EPFL services (HR, Finance, Procurement).
Main duties and responsibilities
Handling HR processes: hiring, contract management, visa approvals, onboarding new employees, and liaising with HR.

Responsabilità principali

Main duties and responsibilities
Handling HR processes: hiring, contract management, visa approvals, onboarding new employees, and liaising with HR.
Laboratory financial administration: budget monitoring, invoice verification, cost center management, and financial reporting.
Processing of expense reports, credit card statements, and travel expenses in accordance with EPFL guidelines.

Processo di candidatura

Please submit applications (CV, cover letter, references) exclusively via the EPFL Career Portal.
Only complete applications will be considered.
Informations Contract Start Date : 08/01/2026 or as agreed Activity Rate Min : 60.00 Activity Rate Max : 80.00 Contract Type: CDD Duration: Until August 31, 2028 Reference: 2282

Azienda e contesto

and processing of orders (materials, equipment, services), including logistics.
Document management and archiving (electronic and physical).
of meetings, seminars, visits, and travel (logistics, accommodations, visas).
Correspondence and agenda management in French, English, and German; minute-taking. Profile
Completed commercial apprenticeship (CFC commercial employee or equivalent);
Federal Certificate in Executive Assistance is a plus.
Several years of professional experience as an administrative assistant, ideally in academic or research settings; experience at EPFL is desirable.
Excellent organizational skills, initiative, attention to detail, and discretion.
Very good knowledge of French, German, and English (written and spoken).
Proficiency in MS Office (especially Word and Excel), ERP systems, and EPFL tools.

Dettagli ulteriori

Organization and processing of orders (materials, equipment, services), including logistics.
Organization of meetings, seminars, visits, and travel (logistics, accommodations, visas).
Correspondence and agenda management in French, English, and German; minute-taking.
Flexible working hours, professional development opportunities, and work-life balance programs. A high degree of autonomy and responsibility within a dynamic team.

Note e contenuto originale

Flexible working hours, professional development opportunities, and work-life balance programs.
A high degree of autonomy and responsibility within a dynamic team.