Management Support Officer - Global Investments (German speaking) — UBS

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Are you a detail-oriented multi-tasker? Do you like solving problems and identifying process improvements and efficiencies? Do you enjoy working in a global team? We’re looking for a dynamic and tech-savvy Management Support Officer to join our Global Investments Business Management team. This team supports the Investments function globally, collaborating with executive assistants in our regional hubs to deliver high-quality administrative support and drive operational consistency. This role goes beyond administrative support responsibilities — we are looking for someone who thrives on efficiency, embraces innovation, and is excited to make a real impact by optimizing how our team works. You’ll be the go-to person in Poland for executive support, process improvement, and operational excellence. If you love solving problems, automating workflows, and keeping things running smoothly, we want to hear from you! Key responsibilities:

• Administrative Support:
• calendar management,
• meeting scheduling,
• agenda preparation,
• logistics coordination,
• email communications,
• travel booking,
• expense processing
• gifts and entertainment tracking.
• Operational & Technical Tasks:
• workforce planning,
• employee onboarding and offboarding initiation and tracking,
• organizational unit maintenance,
• HRi updates, system administration and support,
• MDS request management,
• BBS resource ownership, and liaison with teams across the global Investments organization.
• Process Optimization: - identify opportunities to standardize and automate repetitive tasks and workflows, - troubleshoot issues, and solve problems proactively. Leverage tools like Microsoft Copilot, SharePoint, and Teams to improve speed and accuracy.
• Communications & Collaboration:
• prepare internal communications,
• coordinate training sessions,
• maintain and update organizational charts,
• support cross-team and project collaboration.