Accounts Payable Officer — Union Bancaire Privée

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• Mission The Invoice Officer in Accounts Payable is responsible for the accurate processing of invoices and ensuring timely payments to vendors (approximately 350 invoices per month). This role involves maintaining financial records, resolving discrepancies, and supporting the overall account payable function. The Invoice Officer will also collaborate closely with IT procurement and business IT partners to enhance operational efficiency and ensure alignment with financial practices.
• Main responsibilities include but not limited to : 1. Invoice Processing:
• Review and verify invoices for accuracy and completeness.
• Enter invoices into the information system (Coupa/Dynamics Navision) and ensure proper coding.
• Participate in projects focused on processes transformation 2. Payment Processing:
• Prepare and process payment runs.
• Monitor payment schedules and ensure timely payments to vendors. 3. Vendor Management:
• Communicate with vendors regarding invoice status and payment inquiries.
• Assist in resolving any disputes or discrepancies. 4. Record Keeping:
• Maintain accurate and organized accounts payable records.
• Prepare and manage monthly accruals to ensure accurate financial reporting and compliance with accounting standards.
• Provide detailed business allocation of depreciation for projects
• Ensure all invoices are filed according to company policy. 5. Reporting:
• Assist in generating accounts payable reports for management review.
• Support month-end closing activities related to accounts payable.
• Provide detailed report related to mobile communication costs on a quarterly basis. 6. Compliance:
• Ensure compliance with company policies and accounting standards.
• Assist in audits by providing necessary documentation and information.
• Qualifications:
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Previous experience in accounts payable or a similar role is mandatory.
• Previous experience with Coupa and MS Dynamics is preferable
• Proficient in accounting software and Microsoft Office Suite.
• Excellent attention to detail and accuracy in data entry and financial reporting.
• Proficient verbal and written communication skills in both French and English for effective collaboration with vendors and internal teams.
• Ability to work independently and as part of a team.
• Others
• Swiss Residence Core Competencies : Adherence to the company’s values: Dedication, Conviction, Agility and Responsibility - Compliance with regulations and internal directives